Free event budget template
Every cost of the event: what was estimated, what it came to, and what is still to pay.
Use this templateOpens as a card of your own. Free, no account needed.
What it looks like
| Item | Category | Vendor | Estimated | Actual | Paid |
|---|---|---|---|---|---|
| Hall hire | Venue | Riverside Hall | $3,000.00 | $3,000.00 | yes |
| Dinner for 80 | Catering | Green Fork | $4,800.00 | $5,240.00 | no |
| Drinks | Catering | Green Fork | $1,200.00 | $1,480.00 | no |
| Band | Music | The Tidelines | $1,500.00 | $1,500.00 | yes |
| Flowers | Decor | Bloom & Co | $600.00 | $720.00 | yes |
| Lighting | Decor | Glow Hire | $450.00 | $380.00 | no |
| Invitations | Printing | PaperWorks | $250.00 | $210.00 | yes |
Sample rows. Replace them with your own by pasting a table, dropping in a CSV or Excel file, linking a Google Sheet, or photographing the receipts.
What each column holds
- Item
- what it is
- Category
- Venue, Catering, Music, Decor, Printing
- Vendor
- who provides it
- Estimated
- what you planned
- Actual
- what it came to
- Paid
- yes or no
Questions to ask it
Type these into the card, in these words or your own. Each comes back as an answer, a chart, and the calculation behind it.
- “Actual minus estimated by category”
- “Total still to pay”
- “Which items came in over estimate?”
Why a card and not a spreadsheet
A spreadsheet holds the rows. A card holds the rows, what you worked out from them, and what you concluded, in one place. Put a total into a sentence and it stays right when you add a row. Share it read-only, with the rows hidden if they are nobody else's business.
Start with this template
It opens as your own card with these rows in it. Change anything; nothing is shared until you share it.